How to Apply for a Job in DA: Step-by-Step Guide

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Applying for a position within the Department of Agriculture (DA) can be a challenging endeavor due to the complex and extensive list of required documents and procedures. 

Many applicants find it difficult to navigate the application process effectively, potentially jeopardizing their chances of joining this vital governmental department.

This step-by-step comprehensive application guide has been created specifically for individuals applying to the Department of Agriculture (DA). 

It offers clear and concise instructions to help DA applicants prepare and submit their documents confidently, ensuring their applications meet the department’s standards and increase their chances of success.

By following the 11-step guide outlined below, DA applicants can systematically prepare their application packages, paying close attention to the unique requirements of this department:

Step 1: Prepare Your Application Letter 

  • Write an application letter indicating the position you are applying for. 
  • Be clear and concise in expressing your intent and interest in the role. 

Step 2: Complete the Personal Data Sheet  

  • Obtain a copy of CSC Form 212. 
  • Fill out the form with accurate personal information. 
  • Attach a passport-size recent photo to the form. 

Step 3: Gather Your Educational Documents  

  • Collect your Diploma and Transcript of Records for your Bachelor’s Degree or Master’s Degree, depending on the position’s requirements. 

Step 4: Verify Your Eligibility  

  • Ensure that your CSC (Civil Service Commission) Eligibility is authenticated. 
  • If you possess other forms of eligibility (e.g., Licensure Exam, Bar Exam), make copies and keep them ready. 

Step 5: Document Your Training and Seminars  

  • Compile certificates of training and seminars you’ve attended in the last five years. 

Step 6: Gather Employment Records  

  • If you are a government employee, obtain your Service Record. 
  • If you are a private employee, secure a Certificate of Employment. Include your current and previous work experience documents. 

Step 7: Prepare Performance 

  • Evaluations (for government employees) – Obtain your Individual Performance Commitment and Review (IPCR) for the specified periods. 

Step 8: Prepare Performance 

  • Evaluations (for private employees)  Secure performance evaluations for the specified periods. 

Step 9: Collect Special Order Documents (if applicable)  

  • If applying for managerial or supervisory positions, obtain copies of Special Orders for designations. 

Step 10: Organize Your Documents  

  • Create two sets of all required documents:
    • 1st Set: Original copies of all documents. 
    • 2nd Set: Duplicate copies (make additional sets depending on the number of positions you’re applying for, with a maximum of 3 sets). 
    • Ensure that all documents are complete and organized in a neat and presentable manner. 

Step 11: Submit Your Application  

  • Submit your application package, including all the required documents, to the attention of the Personnel Division. 
  • Be sure to meet the submission deadline, which is on June 23, 2017, at the close of office working hours (6:00 PM). 
  • Double-check to ensure that you have included all necessary documents. Incomplete applications may not be evaluated. 


In conclusion, as you embark on your journey to apply for a role within the Department of Agriculture (DA), remember that success lies in the details. 

Your application should not only meet the stringent requirements but also reflect your dedication and professionalism.

Here are some key tips to ensure your DA application shines:

1. Clarity is Key: When writing your application letter (Step 1), be crystal clear about the position you’re applying for and express your genuine interest in it. Make sure your intent is easy to understand.

2. Attention to Detail: In Step 2, meticulously complete the Personal Data Sheet (CSC Form 212). Accuracy matters, so double-check your personal information. Don’t forget to attach a recent passport-size photo.

3. Right Credentials: In Step 3, ensure you gather the correct educational documents. Be attentive to the job’s requirements – it may require documents for a Bachelor’s or Master’s degree.

4. Eligibility Check: Verify your eligibility (Step 4) according to the Civil Service Commission (CSC) standards. If you have additional forms of eligibility, make copies and keep them handy.

5. Training Records: Compile certificates of training and seminars (Step 5). These should be recent and relevant to the DA’s field.

6. Employment History: Step 6 requires you to gather employment records. Ensure you provide the correct documents based on your current or previous employment, whether government or private.

7. Performance Matters: For government employees (Step 7), obtain your Individual Performance Commitment and Review (IPCR) for the specified periods. Private employees (Step 8) should secure performance evaluations. These documents reflect your work ethic and competence.

8. Managerial Positions: If you’re aiming for managerial or supervisory roles (Step 9), obtain Special Orders for designations as required.

9. Organization is Key: Step 10 emphasizes the importance of organizing your documents. Create two sets – original and duplicate copies. Neatness and completeness matter.

10. Timely Submission: Finally, in Step 11, submit your application package to the DA’s Personnel Division. Pay attention to the submission deadline, as incomplete applications may not be evaluated.

Stay Informed: Always keep an eye out for updates or specific instructions from the Department of Agriculture regarding the application process. 

Requirements and deadlines may change, so staying informed is crucial.

Remember, a well-organized and complete application package reflects your professionalism and significantly increases your chances of success in the selection process. 

As the application deadline approaches, double-check your documents for completeness and order.

Don’t hesitate to reach out to the Personnel Division if you have questions or need assistance. 

With these practical tips and your determination, you’re well on your way to a successful application to serve within the Department of Agriculture. 

Good luck!