Personal Data Sheet (PDS)

Filling Out the Personal Data Sheet (PDS) 2024 | Practical Guide

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Check out the Updated Guide for Filling Out the Personal Data Sheet (PDS)!

Download the PDF or Excel version of the PDS right here.

Discover all you need to know to expertly complete the PDS, including essential tips to highlight your skills and qualifications effectively.

So, keep reading to find out more!

Filling Out the Personal Data Sheet (PDS) Guide

Please fill out each of the fields in the PDS when applicable:

I. Personal Information

  • Employee’s name is to be filled out in the following format: surname, first name, name extension (if any), and middle name. A space is allotted for each character or letter in the name.
  • Dates are in the numeric format: mm/dd/yyyy.
  • Specifics should be given to “Others” responses in the civil status field.
  • The agency employee number refers to the employee ID number in the current agency.
  • For foreign/dual citizenship holders, please select from the dropdown list the foreign country where you were born/naturalized or type/write the same in the space provided therein.

II. Family Background

  • Names of spouse and parents are to be filled out in the following format: surname, first name, name extension (if any), and middle name.
  • Mother’s name is her maiden name, or name when she was single or before marriage.
  • List the full names (first name and surname) of ALL your children.
  • The date of birth is in the numeric format: mm/dd/yyyy.

III. Educational Background

  • Indicate the FULL name of the schools. DO NOT ABBREVIATE.
  • For Elementary Level, indicate PRIMARY EDUCATION if graduated
  • For the Secondary Level, indicate HIGH SCHOOL if graduated under the old curriculum; or JUNIOR HIGH SCHOOL or SENIOR HIGH SCHOOL if graduated under the K-12 curriculum.
  • Indicate in FULL all courses taken in college (e.g. ASSOCIATE IN ARTS, AB ECONOMICS, BS PSYCHOLOGY, MA IN HISTORY).
  • Indicate all master’s or doctorate degrees taken.
  • If graduated for every level, indicate the year of graduation.
  • If not graduated at any level, indicate the highest grade, level, or units earned.
  • Periods of attendance are stated in school years (e.g. 1992-1996)
  • Indicate any scholarship and/or academic honors received in each level.

IV. Civil Service Eligibility

Indicate all civil service eligibilities earned with corresponding rating, date, and place of examination/conferment.

  • Career Service Sub-Professional
  • Career Service Professional
  • Career Service Executive
  • Stenographer
  • PD 997 – Scientific and Technological Specialist
  • EO132/790 – Veteran Preference Rating
  • PD 907 – Honor Graduate
  • RA 7883 – Barangay Health Worker
  • Barangay Official

V. Work Experience

  • Indicate all positions held in public and private employment starting from current work.
  • Inclusive dates are indicated in the numeric format: mm/dd/yyyy.
  • Indicate FULL position titles and COMPLETE NAME of department/agency/office/company. DO NOT ABBREVIATE.
  • Indicate monthly salary in figures (e.g. P21,877).
  • Salary grade and salary step, if applicable, should be stated in the format” 00-0″ (e.g., 24-2, 24 for salary grade, 2 for salary step)
  • Indicate the status of employment (e.g. permanent, temporary, casual, contractual)
  • Indicate “yes” under government service if the position held is in public or government employment or “no” if held in private employment.
  • Additional sheets for work experience should be accomplished and submitted together with the PDS in case of application to a vacant position. This should be accomplished only for work experience relevant to the position being applied to.

VI. Voluntary Work or Involvement in Civic/Non-Government/People/ Voluntary Organizations

  • Indicate the FULL name and address of the organization you are involved as a voluntary worker.
  • Inclusive dates, start (from) and end (to) should be numeric: mm/dd/yyyy.
  • Indicate the number of hours of voluntary work rendered.
  • Indicate the position/nature of voluntary work rendered.

VII. Learning and Development Interventions

  • Indicate FULL titles of learning and development (L&D) interventions attended during employment. Indicate the list from the most recent L&D.
  • Inclusive dates of attendance, start (from), and end (to) should be in the numeric format: mm/dd/yyyy.
  • Indicate the number of hours attended for the program.
  • Indicate the type of L&D intervention (e.g. managerial, supervisory, technical).
  • Indicate the FULL name of the institution/agency that conducted or sponsored the program. DO NOT ABBREVIATE. (e.g. CSC should be Civil Service Commission).

VIII. Other Information

  • Indicate special skills /hobbies.
  • Indicate in FULL non-academic distinctions/recognition (awards received)
  • Indicate membership in any professional association/organization by writing in FULL said association/organization.


  • Indicate your response to questions 34 to 40 on the right side of the sheet.
  • Provide details or specifications for any yes response.


  • Indicate the FULL name of references with the format FIRST NAME, MI, SURNAME, their addresses, and respective telephone numbers.


  • As an agreement to and for completion of the PDS, the employee’s signature and right thumb mark should be affixed in the boxes provided.
  • Indicate also the government ID number and date of issuance in the boxes provided.
  • Lastly, attach a RECENT PASSPORT SIZE (4.5 cm. x 3.5 cm.) picture with a COMPLETE AND HANDWRITTEN NAME TAG and SIGNATURE OVER PRINTED NAME. The picture must be taken within the last six (6) months.
  • A computer-generated or photocopied picture is not acceptable.

PDS Filling Guide (PDF Form)

What is a Personal Data Sheet (PDS)?

The Personal Data Sheet (PDS) is a crucial document that thoroughly captures someone’s personal and professional history.

Job applications, further education pursuits, or government position applications must fill out the PDS completely and accurately.

The Civil Service Commission has developed a detailed Guide to Filling Out the Personal Data Sheet (PDS) to assist individuals through this important task.

This guide offers step-by-step directions and helpful tips to ensure that individuals can showcase themselves effectively, emphasizing their abilities, qualifications, and personality.

This guide is a valuable resource for newcomers to the job market and experienced professionals, aiming to help them realize their full potential and meet their objectives.


Completing the Personal Data Sheet (PDS) is essential for anyone aiming for a government job in the Philippines.

By following our detailed guide, you can fill out your PDS effectively, enhancing your prospects among candidates.

You can now download the 2017 CSC Personal Data Sheet in either PDF or Excel format.

Ensure you enter precise and comprehensive data, carefully review your PDS, and highlight your skills and achievements.


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2 responses to “Filling Out the Personal Data Sheet (PDS) 2024 | Practical Guide”

  1. Jonel V. Homerez Avatar

    I hope I’ll be given a chance to apply in your good organization.


    Apply for non-officer

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